Choosing between on-premise and SaaS solutions is crucial. Many businesses today want to optimize their project management by utilizing specialized software that enables communication and collaboration between the project manager and team members.

As a result, when businesses seek PMS (Project Management Software) or ERP software (Enterprise Resource Planning), they have several options to consider.

When a business intends to use resource management software, there are choices between two types of hosting platforms- SaaS & On-premise. 

You've most likely heard of SaaS and on-premise hosting. SaaS (software as a service) and on-premise are two ways businesses can provide the same software to their clients, but there are significant differences to consider when deciding which one to pick.

eResource Scheduler invigorates its readers on this subject and provides information on both applications.

SaaS History

Software history is fascinating as they are brief due to expeditious changes in the tech industries. Not long back, businesses could pick between hosting their data in-house or outsourcing it to a provider. Data hosting morphed into a more complex concept in just a few years, and cloud computing began to emerge. In the past, businesses had to deal primarily with two issues: web hosting and data hosting. SaaS is a hybrid of these two, but it is much more than just where the data is stored.

In software-as-a-service (SaaS), the software is deployed via a remote server and is accessible from any Internet-connected computer. It is readily accessible through a monthly or annual subscription paid directly to the service provider.

So, by having access, the company gains access to the software's services for a fixed period. The subscription fee includes the following items:

  • Navigate software features
  • Data hosting and storage on the editor's server;
  • Maintenance and assistance.

On-Premise History

An on-premise solution is held in-house and may be supported by a third party. On-premises solutions are bound to specific premises. The business buys a perpetual license for the program. In actuality, it is the owner of the software.

Saas vs. On-premise comparison

The primary distinction between SaaS and on-premise solutions is that SaaS solutions are hosted and maintained by a third party, whereas on-premise solutions are hosted in-house. Various factors, including budget, goals, security requirements, and overall company culture, determine the type of implementation best for your company.

  • Cost

SaaS: One of the key selling points of SaaS solutions is their low initial investment. When a company rents a subscription-based service, there is no need to spend a large sum of money upfront. It is an excellent way to reduce costs; however, unused licenses and duplicate programs may increase cloud expenditure.

On-Premise: On-premises software solutions are expensive because the company has to purchase hardware and pay for installation and configuration. Upgraded hardware is an additional cost. 

  • Scalability

SaaS: One of the software's main advantages is the ease with which SaaS applications can be scaled, especially as the business grows.

On-Premise: Scaling on-premise solutions is significantly more difficult. It would help if you were planning for a long process and setbacks that may indefinitely cause business operations to halt.

  • Assistance and Maintenance

Saas: In the event of a problem, a cloud vendor must guarantee access and handle disaster recovery.

On-Premise: Companies are only left with their own devices when using the software for support and maintenance. 

  • Security and Compliance

SaaS: SaaS providers use cutting-edge technologies to protect their clients' data and public image. Even though security and compliance measures are constantly improving, businesses should double-check that they meet their security and legal requirements.

On-premise: On-premise solutions require the installation of their own - typically quite expensive - security walls and constraints, as well as a thorough understanding of regulatory compliance and the ability to detect potential intrusions as soon as they appear.

  • Functionality

SaaS: SaaS applications personalize or eliminate features as required, which is ideal for your business's requirements. You won't have to hire third-party experts to get your needed functionalities.

On-premise: On-premise systems usually have minimal functionality. Most companies that currently utilize on-premises software have large software suites that are challenging to change or reinstall.

  • Back-ups & Recovery

SaaS: Cloud-based services offer automatic data backup. Backup and recovery services can be a part of a subscription package, depending on the product. These necessary features might incur an additional fee.

On-premise: On-premises technology recovery systems necessitate a great deal of upkeep. A data backup storage that can be used in case the primary processors fail is the most effective way to protect data. Backup services assist businesses in defending their data from unforeseen natural calamities or human error.

How to choose between SaaS and On-premise?

Now that we are aware of both applications' perks and disadvantages, it is easy to choose between them. It is essential to set criteria, like company size and functionalities, to pick the best application. 

It is good to ask yourself an inevitable question to make the right choice. 

  1. Is it reasonable to spend a significant amount on software, or is it better to have a subscription formula to minimize expenses? 
  2. How sure are you about the frequent use of software? Do you need it without an internet connection? 
  3. How certain are you about the data breach? If you have highly confidential data, do you want data security? 
  4. Do you need to include resource management software in your business because you are affected by uneven and incorrect scheduling? 
  5. Do you want an "all-inclusive" plan that covers everything, from functionality access to problem-solving assistance? 

It is by no means an exhaustive list of questions. Consider your needs regarding usability, the number of your assets, cost, and data protection expectations to ensure you make the right choice. 

Furthermore, if your company manages multiple projects and frequently faces scheduling issues, choosing a solution that includes staff scheduling software is best.

On-premises or SaaS: who should choose which?

Both solutions are robust, but because they are suited to various types of enterprises, some businesses prefer one. Flexibility is a benefit that on-premise services offer over SaaS options. With Saas, a firm adopts another party's ideas about how things should be done and what features they should provide.

It is best for government offices and banks, where software guarantees regulations and data securities can pick an On-premise solution over SaaS.

Others, like startups, benefit from SaaS solutions because they are easy to use and have easy deployment. 

With SaaS and on-premise applications, eRS is a tool that aids in the overall growth of any size business.

How does the eRS play a crucial role in improving business performance?

The real deciding factor between SaaS and on-premise is a cost/benefit analysis—which option will save you money in both time and resources or give you more freedom as an owner or manager?

If there isn't a real frontrunner at first glance, spend some time determining what questions need to be answered before making a decision.

eRS- a great SaaS and On-premise application for staff scheduling. eRS is a staff scheduling software that includes comprehensive features covering all aspects of scheduling and managing teams of any size.

Some of its greatest features are:

  • Visualizing Gantt Charts
  • Identifying qualified resources
  • Real-time resource availability
  • Drag-and-drop scheduling
  • Resource overload indicator
  •  Scheduling by month, day, and hour
  • Split booking
  • Cut-copy-paste
  • Different scheduling perspectives
  • Information at glance
  • Time tracking
  • Employee monitoring
  • Reporting

Because of its extensive features, eRS is an excellent staff scheduling software for any business. If you want to improve employee productivity and efficiency while providing seamless scheduling, eRS is a superb option.

At eRS, we offer efficient resource scheduling software. Our software is available in both SaaS and on-premise versions. Feel free to contact us if you need assistance, or try our 14-day free trial if you're not sure.